How to Fill Out a Lease/Rental Agreement

When you are moving into a new house, your landlord would require you to sign a legal agreement which can be a lease or rental agreement. Both the documents are legally binding and are used to protect the interest of both the landlord and the tenants. 

There are many free lease agreements online that you can download and sign without having to spend a huge amount of money on lawyers. There are many websites you can choose from to get the free lease agreement, but it is important to choose a reputable website. Not every website can provide you a meticulously crafted lease agreement.  

Part 1: What is a Lease Agreement/Rental Agreement?

A lease agreement or a rental agreement is a legally binding contract between the tenant and the landlord. It lays down the terms and conditions that both the tenants and the landlord have to abide by during the stay of the tenant.

The only difference between a lease agreement and a rental agreement is the duration of the contract. A rental agreement is usually for a much shorter duration while a lease agreement can be 3, 6, or, even 12 months. 

Part 2: What is generally included in a Lease/Rental Agreement?

There are many details that need to be mentioned in a lease agreement. We have discussed some of the most common details that should be included in a lease or a rental agreement.

2.1 Name of All Tenants

It is important to list the names of every person above the age of 18 who will be living in the house. Tenants who are living in the house would be responsible for payment of the rent on time and they are also expected to follow the rules laid down in the agreement.  

2.2 Occupancy Limit

Often in many rental agreements, the limits of the occupant are carefully mentioned. In most cases, the tenants are allowed to stay on the property. The number of days that a guest can stay in the rental property is also mentioned in the agreement. The landlord has the right to terminate the contract if the tenants sublet the house to new tenants without the knowledge of the landlord. 

2.3 Tenancy Duration

The duration of each term should be clearly mentioned in the agreement. Generally, the rental agreements are renewed within a month while the lease agreement can be valid even for a year. The landlord and the tenants are free to negotiate new rates and terms of the agreement after the end of each term. 

2.4 Security Deposits and Maintenance Fees

Security deposits should be very clearly mentioned to save any disputes down the road. How much security deposit is to be given, how the landlord can use it and how he can’t, any non-refundable amount, and other details should be mentioned in the agreement.

The maintenance fees and the reasons for them should also be written down in the agreement. The responsibility of the tenants and the conditions surrounding damage to the property should be mentioned clearly to avoid disputes in the future. 

2.5 Rules and Policies

The agreement is not complete without mentioning the rules and policies that the tenants have to abide by. Prohibiting the tenants from doing any illegal activity on the property such as drug dealing, excessive noise, and others is a vital part of the agreement. 

Some landlords might not even want their tenants to smoke on their property. A landlord can also choose to limit smoking in certain parts of the house. A landlord can also choose to allow pets in the property or not which should be mentioned in the agreement.

Part 3: Where Can You Get The Best Template For a Lease/Rental Agreement?

One of the best websites where you can get a lease/rental agreement for free is CocoSign which is visited by millions of people daily. There are various types of templates that you can find on their official website which you can download. 

In most cases, you would just need to make simple changes to the templates before printing them out. You can easily fill out the details and later sign the agreement. CocoSign makes the whole process of signing a lease/rental agreement hassle-free.   

Part 4: Benefits of CocoSign

There are many features of CocoSign that make it stand out from other competitors. It is very easy to use and it provides the user with an added layer of security. Your agreements and personal details are encrypted making it almost impossible to be hacked. 

4.1 Flexibility 

You can download the documents from your mobile and easily make the necessary changes. You can sign digitally on the agreement and send it to other parties for them to read and sign.

4.2 Convenient 

You can save your digital signature in your CocoSign account. You don’t have to sign documents again and again if you are using CocoSign. It is available for all devices from anywhere in the world.

4.3 Security

You can store all the important documents and agreements in your CocoSign account without any worries. CocoSign has one of the best security systems in the world that is protecting your data 24/7. 

4.4 Tracking

CocoSign does the tracking for you. You don’t have to remind your clients and your employers, or your tenants to sign an agreement. You can trace easily who has already signed the agreement and who has not. 

4.5 Control

You have better control the sequence of signatures using CocoSign. You have the freedom to set the order of signature as you see fit. You can choose parallel or series sequences giving you more control over the process. 


CocoSign can make the daunting task of signing a lease/rental agreement easy. You would just need to visit their website, download a template, makes changes, and sign the document, send it out to others, and you are done.

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